How a human resources specialist can use AI, task by task

I work as a human resources specialist. Part of my job is to interpret and explain human resources policies, procedures, laws, standards, or regulations.

Context: The work draws on personnel and human resources, administrative and law and government.
Rules or regulations: [paste]
Who needs to understand: [customers, employers, individuals]

Write a plain-language version, examples and common questions. Use plain language, one everyday analogy, and the questions people are most likely to ask with short answers.

I work as a human resources specialist. Part of my job is to review employment applications and job orders to match applicants with job requirements.

Context: We use Microsoft SharePoint and Adobe Acrobat.
Process: [tests, hiring]
Steps: [describe]

Draft templates and a process checklist. Use plain language and headings where they help, and mark anything you had to guess with [CHECK].

I work as a human resources specialist. Part of my job is to hire employees and process hiring-related paperwork.

Context: We use Microsoft SharePoint and Adobe Acrobat.
Process: [tests, hiring]
Steps: [describe]

Draft templates and a process checklist. Use plain language and headings where they help, and mark anything you had to guess with [CHECK].

I work as a human resources specialist. Part of my job is to select qualified job applicants or refer them to managers, making hiring recommendations when appropriate.

Context: We use Microsoft SharePoint and Adobe Acrobat.
Process: [tests, hiring]
Steps: [describe]

Draft templates and a process checklist. Use plain language and headings where they help, and mark anything you had to guess with [CHECK].

I work as a human resources specialist. Part of my job is to inform job applicants of details such as duties and responsibilities, compensation, benefits, schedules, working conditions, or promotion opportunities.

Context: We use Intuit QuickBooks and Workday software.
Roles: [describe]
Channels: [job fairs, ads]

Organize a recruitment plan and applicant information sheet. Point out anything missing or inconsistent and suggest a template I can reuse.

I work as a human resources specialist. Part of my job is to review and evaluate applicant qualifications or eligibility for specified licensing, according to established guidelines and designated licensing codes.

Context: We use Microsoft SharePoint and Adobe Acrobat; the work draws on personnel and human resources, administrative and law and government.
Application: [licence or permit type]
Standards: [eligibility rules]

Make a review checklist and decision notes. Make a table: requirement, met / not met / unclear, and the exact evidence.

I work as a human resources specialist. Part of my job is to perform searches for qualified job candidates, using sources such as computer databases, networking, Internet recruiting resources, media advertisements, job fairs, recruiting firms, or employee referrals.

Context: We use Intuit QuickBooks and Workday software.
Roles: [describe]
Channels: [job fairs, ads]

Organize a recruitment plan and applicant information sheet. Point out anything missing or inconsistent and suggest a template I can reuse.

I work as a human resources specialist. Part of my job is to advise management on organizing, preparing, or implementing recruiting or retention programs.

Context: The work draws on personnel and human resources, administrative and law and government.
Topic: [recruiting, EEO, retention]
Audience: [managers, employees]

Explain guidance clearly. Use plain language, one everyday analogy, and the questions people are most likely to ask with short answers.

I work as a human resources specialist. Part of my job is to address employee relations issues, such as harassment allegations, work complaints, or other employee concerns.

Context: We use Microsoft SharePoint and Adobe Acrobat; the work draws on personnel and human resources, administrative and law and government.
Practice: [hiring, pay, complaints]
Regulations: [employment laws]

List what to check, evidence to request, and red flags. Make a table: requirement, met / not met / unclear, and the exact evidence.

I work as a human resources specialist. Part of my job is to contact job applicants to inform them of the status of their applications.

Context: We use Salesforce software and Microsoft Visual Basic for Applications VBA; the work draws on personnel and human resources, administrative and law and government.
Finding: [violation, decision, status]
Recipient: [individual, organization]

Write clear notification wording and next steps. Keep answers to 2-3 sentences and flag any that depend on the situation.

I work as a human resources specialist. Part of my job is to provide management with information or training related to interviewing, performance appraisals, counseling techniques, or documentation of performance issues.

Context: We use Microsoft PowerPoint; the work draws on personnel and human resources, administrative and law and government.
Topic: [interviewing, appraisals, compliance]
Managers: [describe]

Plan a workshop with scenarios. Include timings, a realistic practice scenario from my work, and a short check for understanding with answers.

I work as a human resources specialist. Part of my job is to schedule or conduct new employee orientations.

Context: We use Microsoft PowerPoint; the work draws on personnel and human resources, administrative and law and government.
Skill: [orientation, role-play topic]
Learners: [new hires, staff]

Plan a session with varied techniques and a practice scenario. Include timings, a realistic practice scenario from my work, and a short check for understanding with answers.

I work as a human resources specialist. Part of my job is to confer with management to develop or implement personnel policies or procedures.

Context: We use Zoom and Cisco Webex.
Topic: [budget, policy, purchases]
My view: [describe]

Draft talking points and data to bring. Keep it under 150 words with a clear ask, plus a 2-sentence version for chat.

I work as a human resources specialist. Part of my job is to administer employee benefit plans.

Context: We use Intuit QuickBooks and Workday software.
Program: [insurance, benefits]
Tasks: [enrollment, claims]

Organize a calendar and checklist. Point out anything missing or inconsistent and suggest a template I can reuse.

I work as a human resources specialist. Part of my job is to conduct reference or background checks on job applicants.

Context: We use Intuit QuickBooks and Workday software.
Program or role: [describe]
Information to verify: [employment, references, records]

Write verification questions and a record template. Point out anything missing or inconsistent and suggest a template I can reuse.

I work as a human resources specialist. Part of my job is to develop or implement recruiting strategies to meet current or anticipated staffing needs.

Context: We use Intuit QuickBooks and Workday software.
Roles: [describe]
Channels: [job fairs, ads]

Organize a recruitment plan and applicant information sheet. Point out anything missing or inconsistent and suggest a template I can reuse.

I work as a human resources specialist. Part of my job is to evaluate recruitment or selection criteria to ensure conformance to professional, statistical, or testing standards, recommending revisions, as needed.

Context: We use Microsoft SharePoint and Adobe Acrobat; the work draws on personnel and human resources, administrative and law and government.
Practice: [hiring, pay, complaints]
Regulations: [employment laws]

List what to check, evidence to request, and red flags. Make a table: requirement, met / not met / unclear, and the exact evidence.

I work as a human resources specialist. Part of my job is to conduct exit interviews and ensure that necessary employment termination paperwork is completed.

Context: The work draws on personnel and human resources, administrative and law and government.
Who I'm interviewing: [vendor, employee, customer, applicant]
Goal: [what I need to learn or decide]

Write 8 open questions in order, follow-ups, and a scoring or notes template. Order the questions sensibly, add follow-ups for vague answers, and give me a note-taking template.

I work as a human resources specialist. Part of my job is to coordinate with outside staffing agencies to secure temporary employees, based on departmental needs.

Context: We use Intuit QuickBooks and Workday software.
Roles: [describe]
Channels: [job fairs, ads]

Organize a recruitment plan and applicant information sheet. Point out anything missing or inconsistent and suggest a template I can reuse.

I work as a human resources specialist. Part of my job is to evaluate selection or testing techniques by conducting research or follow-up activities and conferring with management or supervisory personnel.

Context: We use Tableau and SAS; the work draws on personnel and human resources, administrative and law and government.
Policy or practice: [selection test, benefits, safety program]
Data: [paste turnover, results, claims, survey results]

Assess whether it's achieving its aim, spot unintended effects, and suggest changes. Note any legal considerations.