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How a training / development manager can use AI, task by task

O*NET 11-3131.00: Training and Development ManagersMedian pay $133,000/year (BLS, May 2025)12 tasksJob Zone 4: Considerable preparation

Plan, direct, or coordinate the training and development activities and staff of an organization.

Type your own title and every prompt on this page updates to match. Also called: Education and Development Manager, L and D Director (Learning and Development Director), Learning Manager, Organizational Development Manager (OD Manager), Staff Development Director, Staff Training and Development Manager, Training and Development Coordinator (T and D Coordinator), Training and Development Director (T and D Director), Training Director, Training Manager.

Where AI fits in this job

AI-ready 18%AI-assist 82%Stays human 0%

Share of the job's tasks, weighted by how important and how frequent each task is (O*NET ratings). 2 AI-ready, 10 AI-assist and 0 human-led tasks out of 12. This measures where AI can help, not whether the job will disappear.

Information & paperwork
Thinking & planning
People & communication
Leading & teaching
Hands-on & physical

Shape of the job: importance of each kind of work activity (O*NET, 1 to 5).

💪 Lean into these

Core tasks that stay human. These skills get more valuable as the routine work gets automated.

None of this job's listed tasks fall in this group.

AI can draft these 2

AI produces a usable first pass. You review it, fix it and own it.

Develop and organize training manuals, multimedia visual aids, and other educational materials.

Weekly

AI turns complex material into plain-language handouts.

📊 Real AI use (Anthropic Economic Index, Apr 2026 to May 2026): AI completed the task directly in 60% of those conversations; the rest were back-and-forth with the person.

Show prompt & steps

AI is great at turning complicated material into plain-language guides, handouts, FAQs and how-tos for a specific audience. You check it's accurate.

Ready-to-use prompt

I work as a training / development manager. Part of my job is to develop and organize training manuals, multimedia visual aids, and other educational materials.

Context: We use Microsoft Visual Basic and Learning management system LMS; the work draws on education and training, personnel and human resources and administration and management.
Training: [topic, class type]
Learners: [describe]

Draft a manual section, visual aid list and session plan. Use plain language, one everyday analogy, and the questions people are most likely to ask with short answers.

10-minute exercise: Training materials

Step 1Pick a real example: the next time you develop and organize training manuals and multimedia visual aids (this week).
Step 2Fill in [Training] and [Learners] with the real details, then run the prompt.
Step 3Check every answer is right for your workplace before you share it.

Rules, prices and policies change. Make sure AI is working from your current official version.

Importance 4.1/5 · core task · O*NET work activity: Develop training materials.. Also involves: Prepare graphics or other visual representations of information..

Develop testing and evaluation procedures.

Monthly

AI writes the first draft from your notes; you check every fact.

Show prompt & steps

Give AI your rough notes, numbers or last version and it will turn them into a clean, well-structured first draft. You check every fact and figure before it goes anywhere.

Ready-to-use prompt

I work as a training / development manager. Part of my job is to develop testing and evaluation procedures.

Context: We use Epic Systems and Adobe Acrobat.
Activity: [program, initiative, campaign]
Questions: [what success means]

Draft evaluation methods, data collection and analysis. Use plain language and headings where they help, and mark anything you had to guess with [CHECK].

10-minute exercise: Evaluation procedure

Step 1Pick a real example: the next time you develop testing and evaluation procedures.
Step 2Fill in [Activity] and [Questions] with the real details, then run the prompt.
Step 3Check you can actually collect the data.

AI will happily make up numbers, names and dates. Every fact in the draft needs checking against your source.

Importance 3.8/5 · core task · O*NET work activity: Develop procedures to evaluate organizational activities..

AI can help you prep these 10

AI speeds up the prep, drafting or thinking. The core of the task is still yours.

Analyze training needs to develop new training programs or modify and improve existing programs.

Weekly

AI gets you up to speed; confirm findings with records or people.

📊 Real AI use (Anthropic Economic Index, Apr 2026 to May 2026): AI completed the task directly in 53% of those conversations; the rest were back-and-forth with the person.

Show prompt & steps

AI can get you up to speed fast and suggest where to look, but you need to confirm findings against real sources, records or people.

Ready-to-use prompt

I work as a training / development manager. Part of my job is to analyze training needs to develop new training programs or modify and improve existing programs.

Context: We use Learning management system LMS and Common Curriculum; the work draws on education and training, personnel and human resources and administration and management.
Population: [market, community, department]
Decision: [what the results will inform]

Design a needs survey: questions, sample, timeline, and analysis plan. Give sources I can check and say clearly when you're unsure.

10-minute exercise: Needs assessment design

Step 1Pick a real example: the next time you analyze training needs to develop new training programs (this week).
Step 2Fill in [Population] and [Decision] with the real details, then run the prompt.
Step 3Open two of the sources it gives and confirm the key claim before you use it.

AI can invent sources and citations. Open every link and confirm it says what the AI claims.

Importance 4.6/5 · core task · O*NET work activity: Conduct opinion surveys or needs assessments..

Plan, develop, and provide training and staff development programs, using knowledge of the effectiveness of methods such as classroom training, demonstrations, on-the-job training, meetings, conferences, and workshops.

Weekly

AI preps the materials; reading the room is you.

📊 Real AI use (Anthropic Economic Index, Apr 2026 to May 2026): AI completed the task directly in 49% of those conversations; the rest were back-and-forth with the person.

Show prompt & steps

AI preps the materials: lesson outlines, quizzes, examples, practice scenarios. Reading the room and coaching people is still you.

Ready-to-use prompt

I work as a training / development manager. Part of my job is to plan, develop, and provide training and staff development programs, using knowledge of the effectiveness of methods such as classroom training, demonstrations, on-the-job training, meetings, conferences, and workshops.

Context: We use Learning management system LMS and Common Curriculum; the work draws on education and training, personnel and human resources and administration and management.
Topic: [describe]
Employees: [describe]

Plan a program with sessions and evaluation. Include timings, a realistic practice scenario from my work, and a short check for understanding with answers.

10-minute exercise: Employee training program

Step 1Pick a real example: the next time you plan, develop, and provide training and staff development programs (this week).
Step 2Fill in [Topic] and [Employees] with the real details, then run the prompt.
Step 3Swap one AI example for a real story from your own work. Real stories are what people remember.

Check that every procedure in the material matches your workplace's actual standards.

Importance 4.4/5 · core task · O*NET work activity: Conduct employee training programs.. Also involves: Manage human resources activities..

Evaluate instructor performance and the effectiveness of training programs, providing recommendations for improvement.

Monthly

AI does the arithmetic and suggests what to look at; the conclusions are yours.

📊 Real AI use (Anthropic Economic Index, Apr 2026 to May 2026): AI completed the task directly in 26% of those conversations; the rest were back-and-forth with the person.

Show prompt & steps

AI can do the arithmetic, build the spreadsheet formula and suggest what to look at. Deciding what the numbers mean for your situation is still you.

Ready-to-use prompt

I work as a training / development manager. Part of my job is to evaluate instructor performance and the effectiveness of training programs, providing recommendations for improvement.

Context: We use Microsoft Excel and Learning management system LMS; the work draws on education and training, personnel and human resources and administration and management.
Program: [training or apprenticeship]
Data: [paste feedback, test scores, on-the-job results]

Evaluate the program and instructors on reaction, learning and behaviour change, and recommend improvements. Show your working step by step and give spreadsheet formulas so I can reproduce the numbers.

10-minute exercise: Training program evaluation

Step 1Pick a real example: the next time you evaluate instructor performance and the effectiveness of training programs.
Step 2Fill in [Program] and [Data] with the real details, then run the prompt.
Step 3Recompute the most important number yourself before you trust the rest.

AI makes arithmetic mistakes. Recompute anything that matters with a spreadsheet formula.

Importance 4.4/5 · core task · O*NET work activity: Evaluate training programs, instructors, or materials.. Also involves: Evaluate program effectiveness.; Evaluate employee performance..

Conduct orientation sessions and arrange on-the-job training for new hires.

Monthly

AI preps the materials; reading the room is you.

Show prompt & steps

AI preps the materials: lesson outlines, quizzes, examples, practice scenarios. Reading the room and coaching people is still you.

Ready-to-use prompt

I work as a training / development manager. Part of my job is to conduct orientation sessions and arrange on-the-job training for new hires.

Context: We use Learning management system LMS and Common Curriculum; the work draws on education and training, personnel and human resources and administration and management.
Topic: [describe]
Employees: [describe]

Plan a program with sessions and evaluation. Include timings, a realistic practice scenario from my work, and a short check for understanding with answers.

10-minute exercise: Employee training program

Step 1Pick a real example: the next time you conduct orientation sessions.
Step 2Fill in [Topic] and [Employees] with the real details, then run the prompt.
Step 3Swap one AI example for a real story from your own work. Real stories are what people remember.

Check that every procedure in the material matches your workplace's actual standards.

Importance 4.2/5 · core task · O*NET work activity: Conduct employee training programs..

Confer with management and conduct surveys to identify training needs based on projected production processes, changes, and other factors.

Monthly

AI gets you up to speed; confirm findings with records or people.

📊 Real AI use (Anthropic Economic Index, Apr 2026 to May 2026): AI completed the task directly in 60% of those conversations; the rest were back-and-forth with the person.

Show prompt & steps

AI can get you up to speed fast and suggest where to look, but you need to confirm findings against real sources, records or people.

Ready-to-use prompt

I work as a training / development manager. Part of my job is to confer with management and conduct surveys to identify training needs based on projected production processes, changes, and other factors.

Context: We use Learning management system LMS and Common Curriculum; the work draws on education and training, personnel and human resources and administration and management.
Population: [market, community, department]
Decision: [what the results will inform]

Design a needs survey: questions, sample, timeline, and analysis plan. Give sources I can check and say clearly when you're unsure.

10-minute exercise: Needs assessment design

Step 1Pick a real example: the next time you confer with management.
Step 2Fill in [Population] and [Decision] with the real details, then run the prompt.
Step 3Open two of the sources it gives and confirm the key claim before you use it.

AI can invent sources and citations. Open every link and confirm it says what the AI claims.

Importance 4.3/5 · core task · O*NET work activity: Conduct opinion surveys or needs assessments.. Also involves: Confer with organizational members to accomplish work activities..

Train instructors and supervisors in techniques and skills for training and dealing with employees.

Monthly

AI preps the materials; reading the room is you.

Show prompt & steps

AI preps the materials: lesson outlines, quizzes, examples, practice scenarios. Reading the room and coaching people is still you.

Ready-to-use prompt

I work as a training / development manager. Part of my job is to train instructors and supervisors in techniques and skills for training and dealing with employees.

Context: We use Learning management system LMS and Common Curriculum; the work draws on education and training, personnel and human resources and administration and management.
Topic: [describe]
Employees: [describe]

Plan a program with sessions and evaluation. Include timings, a realistic practice scenario from my work, and a short check for understanding with answers.

10-minute exercise: Employee training program

Step 1Pick a real example: the next time you train instructors and supervisors. Leave out names and identifying details.
Step 2Fill in [Topic] and [Employees] with the real details, then run the prompt.
Step 3Swap one AI example for a real story from your own work. Real stories are what people remember.

Check that every procedure in the material matches your workplace's actual standards.

Importance 4.2/5 · core task · O*NET work activity: Conduct employee training programs..

Conduct or arrange for ongoing technical training and personal development classes for staff members.

Monthly

AI preps the materials; reading the room is you.

Show prompt & steps

AI preps the materials: lesson outlines, quizzes, examples, practice scenarios. Reading the room and coaching people is still you.

Ready-to-use prompt

I work as a training / development manager. Part of my job is to conduct or arrange for ongoing technical training and personal development classes for staff members.

Context: We use Learning management system LMS and Common Curriculum; the work draws on education and training, personnel and human resources and administration and management.
Topic: [describe]
Employees: [describe]

Plan a program with sessions and evaluation. Include timings, a realistic practice scenario from my work, and a short check for understanding with answers.

10-minute exercise: Employee training program

Step 1Pick a real example: the next time you conduct or arrange for ongoing technical training and personal development classes. Leave out names and identifying details.
Step 2Fill in [Topic] and [Employees] with the real details, then run the prompt.
Step 3Swap one AI example for a real story from your own work. Real stories are what people remember.

Check that every procedure in the material matches your workplace's actual standards.

Importance 3.6/5 · core task · O*NET work activity: Conduct employee training programs..

Prepare training budget for department or organization.

A few times a year

AI does the arithmetic and suggests what to look at; the conclusions are yours.

Show prompt & steps

AI can do the arithmetic, build the spreadsheet formula and suggest what to look at. Deciding what the numbers mean for your situation is still you.

Ready-to-use prompt

I work as a training / development manager. Part of my job is to prepare training budget for department or organization.

Context: We use Microsoft Excel and Learning management system LMS; the work draws on education and training, personnel and human resources and administration and management.
Program or unit: [describe]
Costs and income: [paste]

Build a budget with assumptions and formulas. Show your working step by step and give spreadsheet formulas so I can reproduce the numbers.

10-minute exercise: Operating budget

Step 1Pick a real example: the next time you prepare training budget.
Step 2Fill in [Program or unit] and [Costs and income] with the real details, then run the prompt.
Step 3Recompute the most important number yourself before you trust the rest. Recompute every total yourself.

AI makes arithmetic mistakes. Recompute anything that matters with a spreadsheet formula.

Double-check every number. AI can make arithmetic and rounding mistakes.

Importance 4.0/5 · core task · O*NET work activity: Prepare operational budgets..

Review and evaluate training and apprenticeship programs for compliance with government standards.

A few times a year

AI does the arithmetic and suggests what to look at; the conclusions are yours.

Show prompt & steps

AI can do the arithmetic, build the spreadsheet formula and suggest what to look at. Deciding what the numbers mean for your situation is still you.

Ready-to-use prompt

I work as a training / development manager. Part of my job is to review and evaluate training and apprenticeship programs for compliance with government standards.

Context: We use Microsoft Excel and Learning management system LMS; the work draws on education and training, personnel and human resources and administration and management.
Program: [training or apprenticeship]
Data: [paste feedback, test scores, on-the-job results]

Evaluate the program and instructors on reaction, learning and behaviour change, and recommend improvements. Show your working step by step and give spreadsheet formulas so I can reproduce the numbers.

10-minute exercise: Training program evaluation

Step 1Pick a real example: the next time you review and evaluate training and apprenticeship programs.
Step 2Fill in [Program] and [Data] with the real details, then run the prompt.
Step 3Recompute the most important number yourself before you trust the rest. Confirm the rules against the current official source.

AI makes arithmetic mistakes. Recompute anything that matters with a spreadsheet formula.

Rules and regulations vary by place and change often. Confirm against the official source before relying on anything.

Importance 3.3/5 · core task · O*NET work activity: Evaluate training programs, instructors, or materials.. Also involves: Determine operational compliance with regulations or standards..

Coordinate established courses with technical and professional courses provided by community schools, and designate training procedures.

A few times a year

AI lays out options and timelines to react to.

Show prompt & steps

AI can lay out options, timelines and checklists to react to. Fitting it to your people, budget and situation is your call.

Ready-to-use prompt

I work as a training / development manager. Part of my job is to coordinate established courses with technical and professional courses provided by community schools, and designate training procedures.

Context: We use Microsoft Project and Oracle PeopleSoft; the work draws on education and training, personnel and human resources and administration and management.
Program: [campaign, sponsorship, event]
Goals: [describe]

Plan timeline, budget and roles. Lay it out as a table with steps, owner, timing and what could go wrong, then list the decisions I still need to make.

10-minute exercise: Special program plan

Step 1Pick a real example: the next time you coordinate established courses.
Step 2Fill in [Program] and [Goals] with the real details, then run the prompt.
Step 3Cross out anything that won't work on the ground and ask AI to revise with your corrections.

AI doesn't know your people, your site or your history. Treat its plan as a starting point to react to.

Importance 2.8/5 · O*NET work activity: Coordinate special events or programs..

These stay human 0

They need your hands, your presence or your accountable judgment. Lean into them: they get more valuable as routine work is automated.

📏 Measured in this job (O*NET work context): Face-to-face discussions: every day · Contact with others: contact with others most of the time

None of this job's tasks are here.

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Your next moves

Skills to build

From O*NET's ratings of how important each skill is in this job, matched to which part of the work it supports.

With AI Use these to work with AI

When AI does the first draft, these are the skills you use to brief it and check what comes back.

  • Reading Comprehensionimportance 4.0/5
    Used in: Training and Teaching Others
  • Active Listeningimportance 4.0/5
    Used in: Training and Teaching Others
  • Critical Thinkingimportance 3.8/5
    Used in: Training and Teaching Others
  • Writingimportance 3.9/5
    Used in: Training and Teaching Others

Where you could move

Related jobs from O*NET with the closest skill profile, favouring ones where more of the work stays human. No step down in preparation.

New tasks appearing in this job

O*NET has started tracking 3 new or updated tasks here: 0 AI-ready, 3 AI-assist, 0 stays human. They have no worker ratings yet, so they aren't counted in the bar above.

Confer with management or stakeholders and conduct surveys to identify training needs based on projected production processes, changes, and other factors.

New in O*NET

AI gets you up to speed; confirm findings with records or people.

Show prompt & steps

AI can get you up to speed fast and suggest where to look, but you need to confirm findings against real sources, records or people.

Ready-to-use prompt

I work as a training / development manager. Part of my job is to confer with management or stakeholders and conduct surveys to identify training needs based on projected production processes, changes, and other factors.

Context: We use Learning management system LMS and Common Curriculum; the work draws on education and training, personnel and human resources and administration and management.
Population: [market, community, department]
Decision: [what the results will inform]

Design a needs survey: questions, sample, timeline, and analysis plan. Give sources I can check and say clearly when you're unsure.

10-minute exercise: Needs assessment design

Step 1Pick a real example: the next time you confer with management or stakeholders and conduct surveys.
Step 2Fill in [Population] and [Decision] with the real details, then run the prompt.
Step 3Open two of the sources it gives and confirm the key claim before you use it.

AI can invent sources and citations. Open every link and confirm it says what the AI claims.

Updated O*NET task (08/2024), replacing: “Confer with management and conduct surveys to identify training needs based on projected production processes, changes, and other factors.”. O*NET work activity: Conduct opinion surveys or needs assessments.. Also involves: Confer with organizational members to accomplish work activities..

Evaluate instructor performance and the effectiveness of training programs, providing data and recommendations for improvement.

New in O*NET

AI does the arithmetic and suggests what to look at; the conclusions are yours.

Show prompt & steps

AI can do the arithmetic, build the spreadsheet formula and suggest what to look at. Deciding what the numbers mean for your situation is still you.

Ready-to-use prompt

I work as a training / development manager. Part of my job is to evaluate instructor performance and the effectiveness of training programs, providing data and recommendations for improvement.

Context: We use Microsoft Excel and Learning management system LMS; the work draws on education and training, personnel and human resources and administration and management.
Program: [training or apprenticeship]
Data: [paste feedback, test scores, on-the-job results]

Evaluate the program and instructors on reaction, learning and behaviour change, and recommend improvements. Show your working step by step and give spreadsheet formulas so I can reproduce the numbers.

10-minute exercise: Training program evaluation

Step 1Pick a real example: the next time you evaluate instructor performance and the effectiveness of training programs.
Step 2Fill in [Program] and [Data] with the real details, then run the prompt.
Step 3Recompute the most important number yourself before you trust the rest.

AI makes arithmetic mistakes. Recompute anything that matters with a spreadsheet formula.

Updated O*NET task (08/2024), replacing: “Evaluate instructor performance and the effectiveness of training programs, providing recommendations for improvement.”. O*NET work activity: Evaluate training programs, instructors, or materials.. Also involves: Evaluate program effectiveness.; Evaluate employee performance..

Train instructors, supervisors, and other leaders in techniques and skills for training and interacting with employees.

New in O*NET

AI preps the materials; reading the room is you.

Show prompt & steps

AI preps the materials: lesson outlines, quizzes, examples, practice scenarios. Reading the room and coaching people is still you.

Ready-to-use prompt

I work as a training / development manager. Part of my job is to train instructors, supervisors, and other leaders in techniques and skills for training and interacting with employees.

Context: We use Learning management system LMS and Common Curriculum; the work draws on education and training, personnel and human resources and administration and management.
Topic: [describe]
Employees: [describe]

Plan a program with sessions and evaluation. Include timings, a realistic practice scenario from my work, and a short check for understanding with answers.

10-minute exercise: Employee training program

Step 1Pick a real example: the next time you train instructors and supervisors. Leave out names and identifying details.
Step 2Fill in [Topic] and [Employees] with the real details, then run the prompt.
Step 3Swap one AI example for a real story from your own work. Real stories are what people remember.

Check that every procedure in the material matches your workplace's actual standards.

Updated O*NET task (08/2024), replacing: “Train instructors and supervisors in techniques and skills for training and dealing with employees.”. O*NET work activity: Conduct employee training programs..

Getting into this job

Bachelor's degree is most common (71% of workers)

  • Bachelor's 79%
  • Graduate degree 21%
  • On-the-job training: 1–3 months
  • Related experience: 4–6 years
  • Professional certification: important (3.0/5)

What workers in this job report, from O*NET surveys (typical values).

Software in this job

In-demand tools from O*NET. Many now have AI built in, so check what yours can do before adding a new tool.

Adobe AcrobatAdobe IllustratorAdobe PhotoshopApache CassandraCisco WebexEpic SystemsJavaScriptMicrosoft ExcelMicrosoft Office softwareMicrosoft OutlookMicrosoft PowerPointMicrosoft Project